Please contact: finance.manager@hereworth.school.nz for further information or request for personalised bookings

Hereworth School - Sports Centre
Terms & Conditions

By booking the Hereworth School Sports Centre you agree to abide by the following terms and
conditions.
1. Definitions
 ‘Hirer’ – person or club making the booking
 ‘Users’ - participants present during the hire period
 Hereworth – Hereworth School Trust Board
 ‘The Centre’ – Hereworth School Sports Centre
 ‘Spectators’ – Individuals within the Centre during the hire period but who are not actively
participating
2. Making bookings & use of the Centre
 Bookings (including payment) must be made online –
https://www.pay2play.co.nz/bookings/session_select/151 and can only be made by an
individual 18 years or older
 The hirer must be present throughout the duration of the hire and ensure the good conduct
of all those participating, including spectators
 Users under the age of 18 years must be supervised at all times
 Hirer and users can only use the Centre for the purposes for which it was hired
 The hirer will not permit any advertising to be displayed in the facility without written
permission from Hereworth
 Hirer cannot transfer bookings to another hirer without written permission from Hereworth
 Hirer must ensure all users and spectators leave the Centre before the booking time
concludes, and must not enter the Centre prior to the start of their booking
Cleanliness & damage
 The hirer must ensure that the centre is left in a clean and tidy condition, with all rubbish
placed in bins provided
 Food and drink, expect water, is not to be consumed within the Centre
 No chewing gum, powder, glitter or confetti or glass (including glass drink bottles) is
permitted within the Centre
 Studded / spiked footwear is not permitted to be worn in any part of the Centre
 The hirer must immediately report any damage to the premises, facilities, or equipment
Hereworth via email finance.manager@hereworth.school.nz or phone 027 344 2125 and
accept responsibility for any damage caused during the period of hire by the group and will
be liable for the costs of rectifying the damage
 Security of buildings and equipment is the hirer’s responsibility
Equipment Hire
 A range of equipment is provided at an additional cost, including the bowling machine (Wahi
Pai lane). Bowling machines are not to be operated until induction training has been
completed by someone appointed by Hereworth
 Only bowling machine specific balls should be used with the bowling machine. Do not use
leather cricket balls or Tennis balls
Health & Safety
 The hirer and users acknowledge that participating in activities within the Centre carriers
with its inherent dangers and/or risks of physical injury
 Helmets must be worn when using the bowling machines
 The hirer is responsible for their own health and safety and all those participating in the
booking when using the Centre and agree to take all sensible precautions to protect
their/their groups own health and safety whilst doing so
 Smoking, or consumption of alcohol is not permitted surrounding or inside the Centre
 The hirer must be familiar with the procedure for evacuation of the Centre. Evacuation
procedures are posted throughout the Centre
 Emergency exits and doorways must remain clear at all times
 Unsafe, offensive behaviour or actions may result in the hirer and/or user/s being asked to
leave or being refused entry. This is at the discretion of Hereworth staff
 No dogs within the Centre expect for service/disability assist dogs
Parking
 Hirer must ensure users only park in the designated car parks and not on grass surrounding
the Centre
COVID-19
 Hereworth will continue to follow advice provided by the NZ Ministry of Health
 Anyone planning to visit the Centre should stay at home if feeling unwell and maintain high
hygiene standards by washing and drying your hands properly, coughing and sneezing into
your elbow or tissues, and using hand sanitiser
Lost property
 Hereworth accepts no responsibility for loss or damage to any property
 Hereworth reserves the right to disposed of or donated to charity, any belongings left
within the Centre that is not claimed within 1 month
Refunds
 If you cancel an existing booking more than 48 hours prior to the scheduled booking time,
then you are entitled to a full refund.
 Customers cancelling bookings less than 48 hours prior to the reservation will be charged
50% of the hiring charge
 Customers who fail to take up their booking without any prior notice will be charged the full
hiring fee. This includes Members who fail to take up their booking
 All cancellations or alternations to bookings must be made in writing via email
finance.manager@hereworth.school,nz and are not confirmed until a response is
received
Additional charges
The hirer must pay the following charges, in addition to the total hire fee –
 An additional cleaning fee if Hereworth reasonably considers the Centre has been
left in an unsatisfactory state at the end of the hire period
 All associated costs if the fire alarm is activated maliciously or as a result of misuse of the
Centre
 All repair or replacement costs relating to any damage to the Centre, or any other property
owned by Hereworth resulting from lack of care or other breach of this agreement by hirer,
users, or spectators
 All costs to replace any property owned by Hereworth stolen during the hire period
 Have not vacated the Centre by the specified time
Please be aware we have a 360 degree camera operating in the facility.